Shift Planner

Rostering is the classic time sink: a spreadsheet nobody understands anymore, a WhatsApp mess of swap requests, and in the end someone still ends up with a double shift or simply does not show. The shift planner turns that into a clean weekly or monthly plan where every shift is visibly staffed or clearly open.

You define your shift types once - early, late, night, whatever your operation needs - and save them as a template. After that you spin up a whole week in seconds instead of filling every cell by hand. Recurring patterns do not have to be reinvented each time.

The real trick is automatic staffing. The planner suggests employees who are available, hold the right qualification, and whose statutory rest period under German working-time law would not be violated. You keep the final call, but the tool handles the dull puzzle work.

When a shift stays unfilled it becomes an open shift your team can see and pick up. When someone drops out, the swap runs in an orderly way instead of across five parallel chat threads. Everyone knows what applies, because the published plan is the single source of truth.

The shift planner is one building block of HR Management and shares its data with time tracking and the leave planner. Anyone on leave never even shows up as available, and planned shifts flow cleanly into time tracking. No double bookkeeping, no contradictions between three tables.

It is built for hospitality, care, retail, security services and any other operation where not everyone sits at the same desk from nine to five. You can export the plan as CSV or PDF, and print it too, so the notice on the wall matches what is in the system.