Vacancy Analyzer

Anyone planning when the team is fully staffed and when a gap looms needs the bird eye view across the whole year. That is exactly what the Vacancy Analyzer delivers: a grid over every day of the year where each absence is colour-coded. A single glance is enough to spot the thinly staffed weeks.

Entering is done by clicking. Each cell cycles through the states none, vacation, sick, special leave and home office, each with its own colour and symbol. So you tell planned vacation from a spontaneous sick note at a glance, no legend in your head.

The state selector automatically shows statutory holidays that apply statewide. Local exceptions are not applied across the whole state: Assumption Day in Bavaria, the Augsburg Peace Festival and the regional Corpus Christi rules in Saxony and Thuringia must be checked for the specific work location. The tool flags the affected states.

Remaining leave is tallied along the way. You store the annual leave, and the tool subtracts the entered vacation days, so you always see how many are left. Sick, special leave and home office are counted separately to keep the numbers clean.

Your entries stay local. The plan is stored in your browser so it is back next time you open it, without anything going to a server. When you want to reuse the data, you export the year as CSV - for a spreadsheet, the archive, or handover to HR.

The Vacancy Analyzer is deliberately meant as a fast planning tool, not a full request-and-approval system. For leave requests with an approval round, entitlement calculation under German leave law and a team calendar, there is the leave planner in HR Management. This one is the quick annual overview.