Fleet Desk

Anyone who drives for work knows the paper chaos: fuel receipts here, trips for the tax office there, and somewhere in between the question of whether the diesel estate still pays off against the old petrol car. Fleet Desk is the answer to that mess. It does not replace any single task, it just lays them side by side on one surface, so switching between the driver log, cost maths and labelling means changing a tile, not the whole program.

For many people the heart of it is the driver log. With a company car you basically have two ways to tax the private-use benefit: the flat 1% rule, which counts one percent of the gross list price as income each month, or the logbook method, where you document every trip without gaps and only tax the actual private share. If you drive a lot for business and the list price is high, the logbook is often cheaper - but only if it is genuinely complete and kept promptly. The tax office does not accept a logbook cobbled together after the fact.

For a logbook to count, every business trip needs the date, start and destination, the purpose, the business contact and the odometer reading at the start and end. Private trips are only noted as kilometres, without details. That is exactly the structure the driver-log tool imposes, so you never miss a mandatory field. Whether you end up choosing the 1% rule or the logbook method stays your decision and your tax adviser's - Fleet Desk only provides the clean basis.

On the cost side, three tools work together. The fuel-card analysis reads your statements and surfaces the outliers: the vehicle that suddenly drinks two litres more, or the fill-up that does not match the tour. The fuel-cost calculator estimates what a trip, a month or a whole vehicle costs in fuel over a year. And the vehicle-tax calculator estimates the annual motor vehicle tax, which for cars combines engine displacement and CO2 emissions, so you can plan the running fixed costs per vehicle realistically.

Anyone transporting dangerous goods has a separate building site: labelling under ADR. Hazard labels, numbers and the orange warning boards are not decoration but regulation, and the wrong number on the tailgate can get expensive. The dangerous-goods helper matches the right hazard labels and markings for you and makes them print-ready, so when in doubt you check once too often rather than once too little.

Everything runs where your business data belongs: with you. The calculation and analysis tools work in the browser, trips and amounts stay on your device as long as you do not deliberately save them or file them in the Aktenschrank archive. No fleet portal reading your driving profiles, no signup just to enter an odometer reading.

Important and honest: Fleet Desk is a toolbox, not tax advice and not legal advice. The calculators reflect the known formulas and mandatory fields, but in case of doubt they do not replace a conversation with your tax adviser, the responsible customs office or a dangerous-goods safety adviser. We take the busywork off your hands, not the responsibility.