Employee Directory

In a small team you still know who is responsible for what. As the business grows, that knowledge quickly becomes a guessing game: which department is the new colleague in, what is the warehouse extension, since when has the intern actually been here? The employee directory gathers exactly this information in one clear place instead of scattering it across email signatures, notes and heads.

For each person you record name, position, department, email, phone, start date and a free notes field. The directory automatically works out the length of service from the start date - handy for anniversaries, probation-period ends or simply a quick overview of who is a veteran and who is fresh on board.

You can switch between a card view and a compact list view. The cards give each employee a coloured badge from their initials so the team becomes tangible at a glance. The list is the right choice for quick look-up and sorting. You can sort by name, department or start date, and the search finds anyone fast, whether you type a name, position or department.

If you want to process the data further, you export the whole directory as CSV - including the right encoding so umlauts do not turn into gibberish in Excel. That gives you a team list for onboarding documents, the emergency folder or the next analysis without maintaining everything twice.

The most important point with personal data is privacy, and here the answer is simple: the directory runs entirely in your browser and stores locally. There is no account, no server and no transfer. The personal data of your colleagues stays on your device, which is a tangible advantage over cloud solutions, especially with the GDPR in mind.

For a fully fledged, multi-user HR system with a digital personnel file, leave planner, time tracking and payroll preparation, werkzeu.ge has the HR Management suite. The employee directory is the light, instantly usable variant for anyone who just needs a clean, searchable team overview - no setup, no team configuration, no server.